How to submit?
Projects will be submitted here through a special online form.
The project author should attach the following to their submission:
- A list of supporters, signed by at least 10 members of the academic community (where the authors of the respective draft project are not included in the overall number of project supporters)
- Consent to the use of the project for the purposes of Participatory Budgeting
A project submission should include the following details as a minimum:
- Project title;
- Project location;
- Project description;
- Reasons for pursuing the project;
- Indication of the project character (cultural, educational, concerning sports, development, arts, etc.)
- Indication of potential beneficiaries of the project;
- Estimated cost of project execution;
- Details of the project authors, i.e. full name and unit of WUM organization, phone number or e-mail;
A proposal for a Participatory Budgeting project cannot: specify the project contractor, identify the project execution methodology, e.g. by specifying products from a particular vendor or services from a particular provider. The projects will be pursued in accordance with the Public Finance Act and in particular with the Public Procurement Law and other applicable legislation; therefore, no proprietary trade names or trade marks can be used without a valid title.
What kinds of projects cannot be submitted?
Projects cannot be submitted for Participatory Budgeting if:
1) When completed, they would generate costs that are unreasonable,
2) They are inconsistent with the existing plans or programs, specifically with zoning plans, discipline-specific programs, the draft budget for the year and its amendments, etc.,
3) They would violate the applicable law,
4) They would involve execution of a part of a project only, such as exclusively a project design or plan, or they would only specify the resources for execution without securing the resources for the design.
Verification of projects
The Participatory Budget Committee keeps a record of submitted projects. The Committee carries out a formal verification on the basis of such factors as:
- The project being capable of execution within one year,
- Technical feasibility,
- Completeness of the draft project,
- Authority of the submitter and adequacy of the support lists,
- Possibility of making a purchase, investment or overhaul within the amount envisaged by the Applicant.
The draft projects conforming to the formal requirements are promptly handed over to competent units of the WUM organization for evaluation in terms of compliance with the Regulations.
If any errors, gaps or modifications are found necessary, the project author has 7 days for correction as of the date of receiving the e-mail notice. A submission can only be corrected once.
If more than one proposal has been presented for the same initiative, the Committee members will invite the authors of the particular projects for negotiations to merge the projects or proceed with them as separate competitive projects.
Preliminary results
These are published on the Budget website. The communication will include at least: a list of submissions, identification as “approved” or “rejected”.
Appeal
Within 7 days after the preliminary review results are published, the project author may file an appeal against the decision to the Rector, particularly regarding a project not being included in a voting list. An appeal is filed via e-mail.
Appeals will be considered by the Participatory Budget Committee within 14 calendar days after the date of receipt. Any decisions passed upon reviewing an appeal are final.
Notices of decisions taken on specific appeals will be e-mailed to the parties involved.